With so many different pre-owned desks to choose from, it can be challenging to pick a style. Follow these tips to narrow your search.
Consider How You’ll Use the Desk
If you’ll mostly be using the desk for computer work, look for a model with sufficient space to store the equipment and built-in holes for wires. For paperwork-heavy roles, surface space should be the priority. When a role requires frequent face-to-face meetings, you’ll want to find a pre-owned desk that’s both practical and attractive.
No matter what the desk duties involve, the furniture needs to be as ergonomic as possible. For example, the desk should be a comfortable height for the user, particularly in terms of leg clearance and keyboard position. Curved edges are also preferred over sharp edges. You may also want to consider getting a standing desk, which is more affordable when bought used.
Check for Quality and Durability
While pre-owned desks are typically like-new in terms of quality and durability, that doesn’t mean you shouldn’t pay attention to what you’re buying. Ask about the refurbishment process, if applicable, and find out how old the model is.
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As a business owner, you’ll want to keep your receipts and other important records for tax purposes and similar needs. However, you’ll be cursing yourself later if you just throw everything in a drawer with no sense of order. The following are some tips for filing and organizing your receipts to simplify tax season.
Utilize a File Cabinet
By choosing used office file cabinets, you get an effective organization tool while also saving money. File cabinets are specifically built to keep your essential documents in order. Furthermore, many models are also designed to protect papers from water and fire damage.
Sort by Date
While there are many filing systems you could implement, sorting by date is probably the simplest. Label folders by date and year and make a point to put receipts into the appropriate folder as soon as possible. Depending on how many documents you acquire in the course of business, you may want to label folders by quarter or week instead.
Keep Digital Records
Keep Digital Records
A used office file cabinet will keep your documents secure, but it never hurts to have backup copies. Nowadays, many apps exist that allow you to scan and save a digital record of your receipt quickly
As you shop for new and used office furniture, you may wonder whether it is worthwhile to buy pre-owned items. Will they last long enough to meet your needs? How well will used items fit into your workspace? The good news is that used office furniture is often a wise investment, especially when you purchase it from a reputable company known for the quality of its products.
Built to Last
Furniture is built to stand up to daily wear and tear, and business furniture is no different. Many models look and act like new even after being used every workday for years. In fact, you may be hard-pressed to tell the difference between new and used office furniture.
Furthermore, “pre-owned” applies to a wide range of products, including furniture that was purchased and used only once or twice. Rather than paying full price for a new product, you can save significantly by getting furniture that’s like-new.
Even pre-owned furniture that has been used frequently can be restored to like-new condition with detailed repairs and cleaning. An experienced new and used office furniture seller will have the tools and skills necessary to fix any minor damage and blemishes so that the product is ready to be used again.
Your IT team works hard to keep your business operating smoothly. They need – and deserve – functional, ergonomic, and attractive furniture for their workspace. The following are some things to pay particular attention to when shopping for commercial office furniture for your IT department.
Chairs and Desks
Like most other office employees, your IT specialists spend a lot of time sitting down at their computers. While sitting and typing may not seem particularly taxing, research shows that these long sedentary periods can wreak havoc on a person’s spine and overall health. That’s why it’s crucial to select ergonomic options that also deliver the practical features your staff needs and that match your décor.
One important ergonomic feature to look for in commercial office furniture is the ability to adjust the height. Adjustable chairs are relatively common, but your options for desks may be narrower. Ideally, your IT professionals should have desks that can transition from sitting mode to standing mode.
Unlike most other office employees, your IT team likely spends a good deal of time managing equipment. Whether they’re doing a hardware inventory, assembling computers, or something else, they’ll need a surface to work on. Look for a table that offers plenty of space and is also high enough for someone to bend over comfortably.
When you work a desk job, you know you spend hours and hours sitting in front of a computer. Would it surprise you to learn that someone who works 40 hours a week would spend about 1,900 hours at that desk and in that chair in one year? That’s what makes it critical to choose pre-owned office chairs that meet ergonomic standards.
How do you find the right chair? These features are essential:
- Adjustable Levers — People come all different sizes, but chairs don’t. With levers, you can change that chair to accommodate your body. Adjust the seat, arms, and back, so you feel comfortable sitting in that chair for hours at a time.
- Support for Your Lower Back — When sitting for long periods, your back needs support in the lumbar region to avoid strain. Look for a chair with adjustable support so you can make it accommodate your lower back. Back strain over time can lead to sciatica.
- Swivel Movement — You want to be able to reach all areas of the desk without strain. Having a chair that swivels allows you to turn the chair to reach the farthest edges.
- Wheels on the Base — Even though you’re sitting, you still need to have access to move around in your chair. This is why pre-owned office chairs with wheels are superior to one with four legs.
You may not have as many paper files as you did in the past, but you still need many to store key documents. These need to be locked away to prevent the unwanted release of company plans and reports, as well as customers’ or employees’ personal information. For the paperwork that must be protected, select used office file cabinets. Here are the arguments in favor of buying refurbished:
- File cabinets are built to be sturdy and long-lasting. With a little bit of work, older cabinets are made to operate as good as new, with locks and keys that work reliably. Buying used saves you money.
- More and more companies are becoming environmentally conscious. So, instead of wasting natural resources, opt to purchase refurbished cabinets. This decision decreases the amount of garbage going into landfills.
- It’s usually quicker to buy used office file cabinets that are available in a supplier’s stockroom than to order new cabinets that take weeks to make.
Choose quality brands of used office equipment that have stood the test of time. These include Allsteel, Global, Herman Miller, Hon, and Meridian. Make use of these purchasing decisions to buy refurbished file cabinets for your office. The savings and safety are well worth your investment.
At home, you may have your favorite chair, the one that seems made for you, and allows you to sink deep into the cushions and feel comfortable watching TV or reading hours on end. You know how crucial a good chair is for relaxing. Well, it’s the same at the office. When you’re looking to buy new and used office furniture, be sure to think about comfort as it relates to productivity and efficiency.
Making Desks & Chairs Comfortable for Long Shifts
One of the main concerns with the design of office furniture is the length of time people use that desk and chair each day. Generally, for about eight hours, but sometimes more. There are lunches and breaks, but these amount to 15 or 30 minutes for break and 30 to 60 minutes for lunch. What this means is that people are sitting at a desk working on a computer for hours at a stretch. This is what makes ergonomic furniture so essential.
Ergonomic new and used office furniture is designed for people in these exact circumstances. Their chairs matter a great deal because they’re sitting so much. And their desks matter, too. It’s essential they are of proper height to accommodate computer monitors, as well as adjustments for people who prefer to stand because of back problems.
That vintage furniture may look pretty, but when you consider what it lacks in ergonomics, you see the benefit of upgrading to the latest designs. This is because today’s commercial office furniture has the worker in mind — the worker who spends eight hours a day, five days a week at that desk and chair.
Ergonomics may not have even been a word when some older model office furniture was made. In those days, not as many people worked a desk job. But today, when so many people sit in front of a computer, a desk and chair that accommodate the human body make a big difference — in comfort and productivity.
Looking & Functioning Differently
Today’s commercial office furniture looks a whole lot different because it’s made using ergonomic principles. For example, some desks are made for people with back concerns. These allow them to adjust their desks so they can stand up all day or even part of the day. What a difference this makes for people who suffer from back problems. With these changes, they’re able to focus on work instead of the pain, which makes for a happier, more productive worker.
Modern chairs are different, too. They’re large, adjustable, and woven with air holes to allow for breathing space, as well as strength. These are designed to swivel and move easily to accommodate the users better. And despite a light appearance, they’re durable enough to last for years. Employers find these ergonomic models are much better for business.
You and your employees might spend a lot of time doing work at your desks. That means you want to make sure that the chairs everybody is sitting on are attractive as well as comfortable. So it would be best if you chose the new or pre-owned office chairs that are right for your space. There are five key factors to look for when making your selections:
- Lumbar Support – Your lower back can take a beating when you are sitting in a chair for long periods. A good office chair is one that provides an adjustable lumbar support system. This can help you and your employees avoid painful complications over time.
- Adjustability – Almost any type of office chair you will look at allows for height and arm adjustments. That isn’t the only thing you want to look for, though. You want to look for chairs with five or more changes. This allows you and your employees to customize your sitting experience fully.
- Wheel Base – What type of flooring do you have in your office? Hardwood, laminate, and carpet floors all require different types of wheels to function correctly. You will want to make sure that the wheel you choose works well with your space.
- Swivel Base – Any office chair you purchase should be able to swivel freely. When you are in the middle of the workday, you will appreciate not having to strain as much thanks to the freedom of the swivel.
- Fabric – Finding the right type of fabric for your chair will help you avoid getting overheated or uncomfortable after hours of sitting on it. You will also want to make sure that there is enough cushion support.
Most office workers need a desk to perform their job efficiently and effectively. But with new and pre-owned desks that come in so many different shapes, styles, and designs, how do you know which one is the right one? Here are some of the main things to think about when it comes to choosing the right desk for your office space:
- Identify How the Desk will be Used – Does the job mostly require computer work, paperwork, or a combination of the two. By understanding how your staff will use the desk sill makes it easier to decide if you need one with wiring holes, large surface spaces, or specific shapes.
- Ergonomics & Space – How many desks do you need? How much space do you have to work with? When you think about these two questions, you can begin to figure out how to keep your employees comfortable at their desks while maximizing your office space.
- Choosing a Desk Surface – There are many different types of desk surfaces, and each has its own unique benefits. A laminate desk surface, for example, can withstand daily use and abuse. A wood desk, on the other hand, adds wonderful elegance to your space but requires more care.