While more and more paperwork is being stored digitally, most offices today still have a reliance on classic paper documents. In many situations, these documents need to be in a secure location that is easy to look through when a specific document is required. One of the best ways to do that is to find the right new and used office file cabinets to fit your particular needs and space.
There are five significant steps that you should consider when you are looking to organize your filing system better. They include:
- Assess Personal & Office Habits – The very first step is to think about which employees need access to your paper files, where these employees are located, and what sort of filing system works best for their area of the office.
- Decide on a Filing System – Before you start putting paperwork away in the filing cabinets, you should consider how you want to file the documents so that they are easy to search through. You might consider registering things alphabetically, numerically, or in a way that makes the best sense for your business.
- Calculate Your Storage Needs – The more files you have, or will have, should dictate how much filing space you purchase. Remember to think about both your current needs as well as your long-term ones so you don’t have to redesign things shortly down the road.
- Invest in a Good Labeling System – By labeling your files in an efficient and effective manner, you can cut down just how much time it takes to find the paperwork you are looking for at any given time.
- Purchase File Folders – One of the best investments you can make outside of buying the filing cabinets themselves is to purchase file folders. Colored hanging folders make it easy for you to browse large rows of files to get right where you need to go.
When your employees are at work, many of them like to feel like they have their own unique space. Individual offices aren’t always cost-effective, depending on the amount of people working for you, which means the next best solution is pre-owned cubicles.
“But I’ve never heard an employee say how much they love cubicles before.” This is something that you are more likely to see the immediate benefit in rather than your employees on the floor. By purchasing your cubicles pre-owned, you are able to save money on your bottom-line while still delivering the individualized space your employees crave.
Some of the different reasons employees love cubicles include:
- The Ability to Brainstorm with Others – Since cubicles are more open than individual offices, it is easier for your employees to interact with each other to come up with quick ideas to put into practice.
- Easier to Keep Things Organized – A designated desk and space means your employees are able to keep their paperwork and other essential materials together in an organized way.
- An Increase in Motivation – Having your own space, while also not feeling isolated, is a big motivator for many employees.
- The Opportunity to Decorate – Since cubicles have walls, it allows your employees to add their own style to their space, which can boost morale.
- The Ease of Meeting New People – The open concept of many cubicles encourages your teams to interact with each other, which can boost morale as well as inter-team communication.
- Privacy When You Need It – Unlike an open-concept office space, a cubicle allows employees to stay focused on their work and ignore outside distractions when necessary.
When you are first opening your office or are looking to expand its size, you don’t just need to pay attention to the size of your floor plan – you also need to make sure that space is maximized using the right types of furniture in the right locations. So make sure that you are going to the best place to buy office furniture. The key is to choose a company that can help you stay on budget while delivering the best quality furnishings for your layout.
From desks and cubicles to filing cabinets and storage spaces, it is essential to think about the different needs you and your employees have when it comes to furnishing your office. By discussing these things with a friendly and knowledgeable salesperson, you are able to better understand what type of new or used furniture you should choose as well as how it will work practically in your office pace.
While there are plenty of stores with reasonable prices, a store that is able to deliver personalized service is the one you want to choose. These stores can feel like a rare breed in today’s impersonal world, which means if you find one, then you should stick with them. This helps you avoid buying items that end up not fitting with the design ideas you have in mind.
When it comes to redesigning your office, changing its layout, color scheme, and other details is only the beginning. You have to make it comfortable for you and your employees. Complete this efficiently by shopping for new and used office furniture that works with your new design. At Ergo Office Furniture, you can find all kinds of high-quality, stylish pieces to fill out your space. Whether you’re looking for tables, chairs, bookcases, credenzas, or desks, they have you covered.
For those on a budget, purchasing pre-owned furniture is the way to go. These pieces are typically priced more affordably, which means you don’t have to worry about breaking the bank to afford them. Ergo Office Furniture offers used desks, chairs, filing cabinets, and even cubicles for customers to buy. Each product has been inspected to ensure it is in good condition.
Once you have the pieces that you need for your commercial space, arranging is the next step. New and used office furniture can be placed in different configurations to make work areas functional and more efficient. There are so many products to choose from when you shop with Ergo Office Furniture. Turn to them to find items for you to complete your remodeling project. They also offer space planning for your project.
While the looks of offices have changed throughout the years, a staple that hasn’t changed is the need for storage. The 21st-century office needs used office file cabinets. These pieces of furniture are a necessity because they help you manage essential paperwork easily. They will last for many years, giving you the ability to maintain records for quite some time.
These pieces are perfect for modern offices because they give customers the ability to keep physical copies of files handy. Additionally, they are great options for safeguarding relevant paperwork that you want to file digitally. They also have the following advantages:
- Reduces Clutter
- Keeps Offices More Organized
- Holds Large Amounts of Files
- Locking Versions Available
Finding used office file cabinets for your location is simple when you turn to Ergo Office Furniture. This company is known for its pre-owned furniture because they carry a wide variety of well-made storage cabinets. By investing in file cabinets, you can make sure your office is equipped with everything you and your employees will need to store essential documents. Consider adding them to your workspace today!
Seating varies a great deal in style and material, depending on its use. When choosing commercial office furniture, it’s essential to have a well-thought-out plan for design and selection before you purchase. Working with a trusted supplier helps you to find furniture that suits the needs of the space and those using it.
For example, buying chairs for the break room takes careful consideration. Are you looking for break room sets, such as tables and chairs for eating lunch and chatting with co-workers? Or, are you interested in comfortable chairs for conversation? It’s possible to find all of these options at the same place, along with knowledgeable recommendations, to reduce the time you spend shopping.
Break area options are available as tables and matching chairs, and even matching benches. You want this room to be a place employees can enjoy lunch, a snack, or a conversation. Then, too, you might want to include armchairs in break areas. This allows workers to relax and reflect or chat with co-workers in comfort.
Making sure your employees have dedicated spaces with the right furniture shows consideration and contributes indirectly to the bottom line. After all, workers who have the time and space to relax are more productive and efficient.
As a business owner, you want the design of your office space to be attractive, functional, and efficient. You want it to serve the purpose of fostering collaboration, yet offer suitable rooms for those who handle sensitive information, as well as employees taking a break. You can accomplish all of these goals with good design and the careful selection of office furniture.
These days, pre-owned cubicles provide an economical option to promote an open office environment. With cubicles, employees have their individual work stations surrounded on three sides by walls of varying heights. This provides both a sense of privacy and openness that is conducive to working productively, as well as collaboratively.
Yet another consideration is your employees. After all, they’re the people who’ll be spending at least eight hours a day in these spaces. Ask yourself these questions when selecting office furniture:
- Is the furniture comfortable and functional? This applies to desks and chairs, as workers remain in these stations for a large part of each day.
- Does the style and color of the furniture fit into the space you want to create? This refers to the image your company wants to project.
- Is the furniture a good deal? You want durability and affordability built into the workstations.
A reputable and reliable company can offer you plenty of options, as well as advice. Such a company can prove to be the best place to buy office furniture.
The classic table in a meeting room is that long rectangular conference table that boards of corporations, members of a work team, and lawyers and their clients gather around. However, that table can be an oval, circle, or even square depending on the purpose it serves. For help in making wise buying decisions, seek advice from professionals who work for a dealer for office furniture in Indiana. They’ll ask you questions, such as:
Budget – Are you looking for a table for the esteemed members of the corporate board? Choose a handsome wood table that speaks of professionalism and prosperity. However, if you want a table for workgroups to discuss collaboration, smaller and less expensive tables will serve that function.
Size of Group – The number of people attending meetings influences the size and type of table. Large groups need space. Multiple tables grouped in a square or one very long table are good options. Smaller groups can meet comfortably around a circular or square table. A good rule of thumb for rectangular tables is to add two feet to the length of the table for every two people (ex: you wish to seat six people, the table should be 8 feet in length.)
Purpose – What do you use your meeting room for? Formal meetings, informal gatherings, consultations, or workgroups? Formality requires more space per person, while a casual get-together allows people to rub elbows.
Talk to office professionals about the tables you wish to purchase for your company’s meeting rooms. Such professionals can offer you price-point, selection, and service.
Who would think chairs would be so important? Actually, they are. For instance, when you work and sit in a chair all day long, it’s essential that piece of furniture is comfortable and functional. Just about everyone has a favorite chair at home – one that you always sit in to watch sports. The selection of commercial office furniture is equally important, but for different reasons. Take these factors into consideration when choosing the right chairs for your lobby:
Appearance – Customers, patients, and guests will see the chairs in the lobby when they first walk in. Consider the impression you are trying to create; fun, professional, or luxurious. You can add color or interesting shapes for fun, classic colors and styles for a professional look, or high-end chairs and sofas for luxury.
Comfort – Chairs that are easy to sit in are the ones that enhance the customer experience. Plus, it’s crucial to remember, the longer people sit and wait, the more thought you should give to comfort.
Number – A busy doctor’s office needs many more chairs than does a lawyer in private practice. However, the minimum amount is at least two for balance and surprise guests.
Length of Wait – When the wait time is short, the chairs don’t need deep padded cushions. A more functional chair suits this lobby perfectly well.
Look to an established office furniture dealer to answer questions and help you make selections that work for your business.
Since today’s office routines involve many sedentary tasks, the quality of your employees’ seating directly affects the quality of their work. Inadequate office chairs will adversely impact your team’s concentration and motivation. If you want to ensure that your company is better prepared to consistently deliver optimal output, you need to evaluate your seating situation.
Ergonomic desk chairs that feature adjustable seat and armrest heights while providing lumbar support will help your employees excel during long hours at their desks. This style of seating is a staple of commercial office furniture. With these chairs, your employees can comfortably settle into the day’s tasks and perform their best.
Workplace comfort facilitates productivity in more than one way. Padded, adjustable chairs make it easier for your employees to work at their desks. Comfort also enhances their sense of wellbeing. Your choice in seating ultimately translates to the positive atmosphere of the work environment.
Ergo Office Furniture LLC offers a variety of office chairs. We even provide quality pre-owned seating that allows you to make the most of your budget. An investment in comfortable office furniture is an investment in your staff. When you give your team the right seating, you are setting them up to be more positive and productive.